Tasks starts simple: a project and a few tasks. Add stages, fields and sharing later, only when you need them. This takes about two minutes.
The steps below show iPhone and Mac. Tasks works the same way on iPad, and the Apple Watch app keeps your projects on your wrist.
Make a project
A project gives related tasks one home, such as Work, Home or a trip like California. Your Home screen lists them under Projects, next to filters such as Today, smart lists and folders.
On the Home screen, tap + at the bottom and choose Project.
Press ⌥⌘N, or click + at the bottom of the sidebar and choose Project.
Give it a name, an icon and a colour. The next two screens set its stages and fields. Tap a Project Template chip to have them filled in for you, then tap Create.
Add your first task
- Open the project and tap the Create Task button at the bottom.
- Type one action, such as Prepare client presentation.
- Check the project at the bottom of the sheet, then tap the arrow to save.
- Press ⌘N, or click + in the window toolbar.
- Type one action, such as Prepare client presentation.
- Click Add, or press ⌘Return.
A short title is enough. You can type a date or a tag straight into it, as shown in Type or say a task.
Tick it off
When the task is done, tap or click the box beside it. On a board, moving a task into a finished stage, such as Completed in Work, does the same.
What to learn next
- Add tasks faster from anywhere with Capture a task from anywhere.
- Shape the project with stages, folders and subtasks in Projects, folders and subtasks.
- Add details like dates, notes and files with Custom fields.
- Work together by sharing a project.
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