Tasks guides
Getting started
Your first project, your first task and the quickest ways to add more.
Get Started with Tasks on iPhone, iPad and Mac
Make your first project, add a task and tick it off. Then pick what to learn next.
Capture a Task from Anywhere
Add a task in a couple of seconds, paste a whole list, or save something from another app on iPhone, iPad or Mac.
Type or Say a Task and Let Tasks Fill In the Details
Write a task the way you would say it. Tasks spots the date, repeat, priority, place and tags, or listens and fills them in for you.
Customise your projects
Shape each project with its own stages, fields, folders and subtasks.
Organise Work with Projects, Folders and Subtasks
Set up a project in three short steps, group projects into folders, and break bigger tasks into subtasks you can reorder and reuse.
Build Better Tasks with Custom Fields and Details
Give each project only the fields it needs, write notes people can scan, attach files, and see when a task last changed.
Plan and focus
Find the right work, get reminded at the right time and track where the time goes.
Find the Right Work with Views, Smart Lists and Search
Move tasks across a board, narrow it with filters, save the result as a Smart List, and find anything with search.
Recurring Tasks, Date Alerts and Location Reminders
Repeat a task on a schedule or after you finish it, get an alert at the right time, or be reminded when you arrive somewhere.
Track Time and Protect Your Focus
Start a timer on any task, keep it in view while you work, and block distracting apps until you are done.
Collaboration
Share a project with people or an AI assistant and keep the conversation on the task.
Share a Project and Work on It Together
Invite people to a project, choose what they can do, give each task an owner and keep the conversation on the task.
Bring Your AI Assistant into Tasks
Connect ChatGPT, Claude or another AI assistant to Tasks, then add it to a project so it can pick up tasks and leave comments like a teammate.
Apple devices and automation
Widgets, Siri, Shortcuts, keyboard shortcuts and settings that make Tasks feel at home.
Widgets, Controls and Apple Watch
Keep a project on your Home Screen, desktop or wrist, tick tasks off without opening the app, and fix a widget that looks empty.
Automate Tasks with Siri, Shortcuts and Links
Add tasks by voice, build a small shortcut, find anything with Spotlight and open the exact screen you need with a link.
Keyboard Shortcuts and Mac Power Features
Every Tasks keyboard shortcut in one place, plus arrow key navigation, custom shortcuts and the Mac menu bar.
Make Tasks Look and Read the Way You Like
Choose how much of each task you see, show dates as a countdown, pick a theme and icon, and use Tasks comfortably with larger text or VoiceOver.
Move in and stay safe
Bring your Reminders lists across, import what you have and keep a backup.
Troubleshooting
Quick fixes for when something is not working the way it should.
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Looking for one specific thing?Search all 201 Tasks features, each linked to the guide that explains it.Works on
- iPhoneiOS 17.0 or later
- iPadiPadOS 17.0 or later
- MacmacOS 14.0 or later
- Apple WatchwatchOS 10.0 or later
- Apple Vision ProvisionOS 1.0 or later