What Tasks does
Capture a task in one sentence
Type or say a task the way you think it, and Tasks picks out the date, repeat, place and priority. Capture also works from widgets, Siri, the share sheet and the Mac menu bar, so nothing waits until you open the app. Learn more
Projects that grow into workflows
Every project can have its own statuses, fields and task types, and the statuses become Kanban columns. A shopping list stays a list while a client project gets stages, owners and due dates. Learn more
Smart Lists across every project
Filter by any field, group the results and save the view as a Smart List. Today, overdue work or everything assigned to you stays one tap away. Learn more
Reminders that arrive at the right time and place
Set fixed or after-completion repeats and reminders that fire when you arrive at or leave a place. Connected Apple Reminders lists sync both ways. Learn more
Time tracking and Focus
Start a timer on any task, see it on the Lock Screen and Dynamic Island, and review where the hours went. Focus view can block distracting apps on iPhone and iPad until the timer stops. Learn more
Shared projects
Invite people into a project to assign tasks, comment and work from the same plan. Only the person sharing needs Tasks Plus. Learn more
AI assistants as teammates
Connect ChatGPT, Claude or another MCP-compatible assistant and invite it into a project. It joins as its own collaborator, labelled Agent, so you can assign it work and revoke it at any time. Learn more
What makes Tasks different
A workflow per project, not one fixed model
Each Tasks project defines its own statuses, fields and task types. Things 3 uses one fixed planning model, OmniFocus limits projects to Active, On Hold and Dropped, and Microsoft To Do tasks are simply done or not done. See the comparison
Own it outright with a lifetime purchase
Tasks Plus is $99.99 once, or $9.99 a month or $39.99 a year. Todoist is subscription-only at $7 a month or $60 a year, Things 3 is sold separately for each platform, and OmniFocus costs $74.99 to $149.99 per license or $99.99 a year. See the comparison
AI assistants join as themselves
In Tasks, an AI assistant is invited to a single project as its own labelled collaborator, and you can revoke it without touching your account. The official Notion and Asana MCP servers act as you, while Things 3 and Apple Reminders have only community-built servers. See the comparison
No per-seat pricing to collaborate
Collaborators join a shared Tasks project for free. Notion Plus is $12 per seat a month, Asana Starter is $13.49 per seat a month, and Linear Basic is $10 per seat a month billed yearly. See the comparison
Native on every Apple device, Reminders included
Tasks runs natively on iPhone, iPad, Mac, Apple Watch and Apple Vision Pro, with more than 50 Siri and Shortcuts actions. It also syncs both ways with Apple Reminders, which neither Todoist nor Things 3 offers. See the comparison
Competitor prices are US list prices checked for our comparison articles and can change. Each comparison links to its sources.
Who uses Tasks
- iPhone and Mac users who have outgrown Apple Reminders but do not want a team tool like Asana or Jira.
- Freelancers and consultants tracking client work, deadlines and time spent per task.
- Indie developers and makers running bug, feature and release boards.
- Small teams, couples and households sharing projects without paying for every seat.
- Students planning coursework, exams and recurring deadlines.
- People who use ChatGPT or Claude and want the assistant working in the same task list.
The person behind Tasks
Hi, I’m Mustafa 👋
The indie developer behind Tasks
I started building Tasks over six years ago because I wanted a calmer, more flexible way to keep life organized. More than 400 updates later, I’m still here, polishing the details and learning from the people who use it. If you have an idea, hit a rough edge, or simply want to say hello, I’d love to hear from you.
Tasks is made by Mustafa Yusuf, an independent developer, and published by Msquare Labs Technologies Private Limited, registered in Mumbai, India. The first version reached the App Store on 27 May 2020. In 2026 the App Store featured it in its iOS 27 story and its Powered by Apple Intelligence collection.
A list is often the right place to begin. The trouble starts when the work develops stages, context and collaborators, and the list can no longer show what is happening. Tasks was built to cross that gap without making the first task harder to capture.
Focusing on Apple devices makes it possible to use native controls, widgets, Siri, Shortcuts, Spotlight and platform conventions deeply. It also means Tasks is not available on Windows or Android, and we say that plainly. A Tasks web app is in beta testing now.
Follow along on X, Instagram and Telegram, or find Mustafa on GitHub.
How Tasks works
Getting started
Download Tasks free from the App Store and start a list without creating an account. Projects sync through your private iCloud account until you sign in; signing in adds Tasks Cloud, which shared projects and AI assistants use.
Plans and billing
Every purchase goes through Apple, so you upgrade, change or cancel Tasks Plus from your Apple Account. Monthly and yearly plans can be cancelled at any time, the lifetime option is a single purchase, and every plan can be shared with your family through Apple Family Sharing.
Your data
Tasks saves everything on your device first. iCloud projects stay in your Apple Account, Tasks Cloud projects are stored in the United States, and connected Reminders lists never leave your device. You can export a complete backup at any time.
Support
Write to tasks@msquarelabs.com. Mustafa reads support mail personally and uses it to decide what to build next. The support page and guides cover sync, purchases, backups and imports.
Updates
Tasks ships regular updates, and every release is written up in the changelog with what changed and why.
Visit support · Read the changelog · Read the Privacy Policy
Key facts
- Name
- Tasks (App Store name: Tasks - To Do Lists & Reminder)
- Not to be confused with
- Google Tasks, Microsoft To Do, Apple Reminders. Tasks is independent and not affiliated with Google, Microsoft or Apple.
- Type
- To-do list and project workflow app (App Store category: Productivity)
- Developer
- Msquare Labs Technologies Private Limited (Msquare Labs)
- Founder
- Mustafa Yusuf, founder and independent developer
- First released
- 27 May 2020
- Updates shipped
- More than 400 since 2020
- Headquarters
- Mumbai, India
- Website
- thetasks.app
- Core offering
- A to-do list that grows into custom project workflows, with Kanban boards, Smart Lists, reminders, time tracking, sharing and AI assistants.
- Platforms
- iPhone, iPad, Mac, Apple Watch, Apple Vision Pro. A web app is in beta testing. No Windows or Android app.
- Pricing
- Free download. Tasks Plus $9.99/month, $39.99/year or $99.99 lifetime, every plan with Apple Family Sharing. United States prices.
- Commitment
- No contracts. Subscriptions cancel any time through Apple; lifetime is a one-time purchase.
- Integrations
- Siri, Shortcuts, widgets, Live Activities, Spotlight, Focus Filters, two-way Apple Reminders sync, deep links and an official MCP server for ChatGPT and Claude.
- Sync
- Private iCloud, or Tasks Cloud (hosted in the United States) for shared projects.
- Languages
- English, Arabic, Chinese (Simplified and Traditional), Dutch, French, German, Italian, Japanese, Korean, Polish, Portuguese, Russian, Spanish, Swedish, Turkish
- App Store rating
- 4.8 out of 5 from 9,000+ ratings (App Store worldwide)
- Release notes
- Changelog
- Recognition
- Featured in the App Store's "See what's new in iOS 27" story and the Powered by Apple Intelligence collection. Covered by 9to5Mac, MacStories, TechCrunch.
- Competitors
- Apple Reminders, Things 3, Todoist, TickTick, OmniFocus, Microsoft To Do, Trello, Notion, Asana, Linear
- Support
- tasks@msquarelabs.com, Support centre
Facts last checked 9 October 2026.
Frequently asked questions
Who makes Tasks?
Tasks is built by Mustafa Yusuf, an independent developer, and published by Msquare Labs Technologies Private Limited in Mumbai, India. The first version reached the App Store on 27 May 2020.
Is Tasks the same as Google Tasks or Microsoft To Do?
No. Tasks (thetasks.app) is an independent app listed on the App Store as "Tasks - To Do Lists & Reminder". It is not made by or affiliated with Google, Microsoft or Apple.
Is Tasks free?
Yes. Tasks is free to download and use for everyday lists. Tasks Plus unlocks custom workflows, Smart Lists, automation and sharing for $9.99 a month, $39.99 a year or $99.99 once, and every plan can be shared with your family.
Does Tasks work on Windows, Android or the web?
Tasks runs on iPhone, iPad, Mac, Apple Watch and Apple Vision Pro. A Tasks web app is in beta testing. There is no Windows or Android app.
Can I use ChatGPT or Claude with Tasks?
Yes. Connect any assistant that supports MCP, including ChatGPT and Claude, then invite it to a project. It works there as its own collaborator, and you can revoke its access at any time.
Where is my data stored?
On your device first, then in your private iCloud account by default. Projects you share with people or AI assistants use Tasks Cloud, hosted in the United States. Connected Apple Reminders lists stay on your device.
How do I contact the developer?
Email tasks@msquarelabs.com. Mustafa reads support mail personally, and the support page covers the most common questions about sync, purchases and backups.
