Project tracker template for iPhone and Mac

The board has four stages. To Do is everything still ahead, In Progress is what you're working on now, and Done is finished. Waiting holds anything that depends on someone else, such as a client's feedback or a payment, so you can see at a glance who you need to chase.

What's in the template

A project made from Project Tracker starts with these fields. You can rename, remove or add fields before you create it, or later.

Title

The name of each task.

Status

To Do, In Progress, Waiting and Done. Moving a task to Done completes it.

Date

A date, with a time, alert or repeat if you want one.

Priority

High, Medium and Low.

Subtasks

Smaller steps inside a task.

Attachments

Photos and files.

Tags

Research and Design.Suggests Budget, Meetings and Documents while you set it up.

Time Tracking

Timers and time added by hand.

Create it in Tasks

1. On iPhone, tap + at the bottom of the Home screen and choose Project. On Mac, press ⌥⌘N, or click + at the bottom of the sidebar and choose Project.
2. Type a name, pick a colour and an icon, then tap the checkmark.
3. Under Project Template, tap Project Tracker. The stages change to To Do, In Progress, Waiting and Done. Tap Next.
4. Check the fields the template brings, add anything else you want on every task, then tap the checkmark to create the project.

The projects guide shows each step with screenshots.

Download it

You can also download the template as a file and import it into Tasks. There are two versions. One is the board above with its 13 example tasks, so you can see how it works. The other is empty and ready for your own work. Both have every stage, field and tag, including the ones the app only suggests, and time tracking on every task.

• Download with the example tasks (Project-Tracker.tasks)
• Download the empty template (Project-Tracker-Template.tasks)

1. Download one of the files on your iPhone, iPad or Mac.
2. Tap the file, in your downloads or in Files. It opens in Tasks.
3. Import Data? tells you what it will add. Tap Import, and the project appears on the Home screen.

If tapping the file doesn't open Tasks, open Settings in Tasks, scroll down to Import Data under Data & Integrations, tap it and pick the file. The example dates are made up, so move them to your own schedule. The backup and import guide has more on importing.

Make it yours

Tags starts with Research and Design. For budgets, meetings and paperwork, tap Tags on the Fields step while you set up the project, then tap Budget, Meetings or Documents under Suggested Tags. Both downloads below already include them.

If you bill by the hour, start a timer on a task while you work on it, or add the time by hand afterwards. Each task keeps its sessions, so you can see where the hours went. The time tracking guide covers timers and the focus screen.

To work on a project with a client or a small team, share it and add a Collaborators field so every task has an owner. The sharing guide covers inviting people. If you're coming from a bigger tool, I compared them in Tasks vs Asana and Tasks vs Trello.