Start with a two-column list. Add review, waiting, blocked or any other stage only when the project needs it.
More useful than to do and done
Real work rarely moves in one jump. A release may pass through planning, active work and review. A renovation may move from research to buying and installation. Tasks lets each project carry its own sequence, names, colours and icons.
Create and reorder project statuses
Choose the status that counts as complete
Keep unrelated projects simple
Move between list and Kanban views
Structure without ceremony
The workflow stays attached to the project, so a grocery list does not inherit the fields of a product launch. Add task types, tags or fields where they clarify a decision; leave them out where they would become overhead.
A practical starting pattern
Use Planned to Active to Review to Complete for work that needs a hand-off. Keep Todo to Done for personal reminders. Add stages only when they make the next move clearer.
Asset handoff
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Start free
Give the list room to grow.
Capture the next task in seconds. Add the workflow only when you need it.