Share Projects, Assign Tasks and Keep Comments Together

Give everyone one place to see what needs doing and who is doing it. A small shared project works well for a trip, a household list or a team handoff.

1. Share one project

1. Open the project you want to share, such as Weekend trip.
2. Open its sharing options.
3. Invite someone by email, or create a public invitation link to send to the people joining.
4. Ask them to accept the invitation and open the project.

Only the person sharing a project needs Tasks Plus; invited collaborators can join without buying their own subscription.

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The collaboration guide covers project setup and invitations.

2. Give the next action an owner

Open Book the hotel, choose the person handling it in the Collaborators field, and save. The field may have a custom name such as Assignee.

For a simple split, one person owns Book the hotel and another owns Buy train tickets. The task title says what to do; the assignee says who will do it.

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3. Put the decision on the task

Add a comment such as Choose the refundable room; arrival is around 6 pm. When the booking is confirmed, attach the confirmation so everyone can find it on the same task.

4. Keep the status clear

Choose a few stages everyone understands, such as To do, In progress and Done. Move the task when the work changes, and mark it complete once the booking is confirmed.

Before you add more tasks, have a collaborator open the example. They should be able to find their action, its discussion and the current file.