Step-by-step guide

Add a missing task field

Add notes, dates, tags and other details to your project.

Check the task first

  1. Open the task and look below its details.
  2. Tap an existing field button, such as Notes or Date, to fill it in.
  3. If the field is missing, follow Add a field below.

Add a field

  1. Open a task and tap the small + below its details to open Manage fields.
  2. On Modify fields, tap the + at the top right.
  3. Choose a field type, give it a name and save.
  4. Save the project fields if prompted, then return to your task.
Modify fields with the add-field menu open.View larger (opens in a new tab)↗
The top-right + opens the field types. Added fields are available to every task in this project.

Choose what you need

Notes

  1. Add a field, choose Text and name it Notes.
  2. Save, then tap Notes on the task and type.
  1. Open Notes, or add a Text field named Links.
  2. Paste the full address, including https://. There is no separate Link field type.

Dates

  1. Add a Date field and save.
  2. Tap it on the task to choose a date, time, reminder or repeat.

Locations

  1. Add a Location field and save.
  2. Tap it on the task, choose a place and set an arrival or departure alert.
  3. Allow location access if the app asks for it.

Attachments

  1. Add an Attachments field and save. It may be named Assets.
  2. Tap it on the task and choose Photo Library or Choose Files.

Images

  1. Open Attachments on the task.
  2. Choose Photo Library, select the image and confirm.

PDFs

  1. Open Attachments on the task.
  2. Choose Choose Files, select the PDF and confirm.

Tags

  1. Add Tags, or open the existing Tags field in Manage fields.
  2. Use Add Tags to create choices, then save.
  3. Tap Tags on the task to choose labels.

Statuses

  1. Open Manage fields and select the existing Status field.
  2. Use + between stages to add a status, then save.
  3. Tap the task’s current status to change it. More help with statuses.

Priorities

  1. Add Priority, or open the existing Priority field to edit its choices.
  2. Save, then tap Priority on the task and choose a level.

Task types

  1. Add Task Type and use Add Task Type to create choices.
  2. Save, then choose a type on the task.

Assignees

  1. In a Tasks Cloud project, add Collaborators and save. It may be named Assigned to.
  2. Tap the field on the task and choose a member.
  3. Person missing? Invite them first.

Subtasks

  1. Add Subtasks and save.
  2. Save and reopen the parent task.
  3. Tap + in Subtasks to add a step.
Mobile and Web listed as subtasks of Finalize product roadmap.View larger (opens in a new tab)↗
Use subtasks to break one task into smaller steps.

Time Tracking

  1. Add Time Tracking and save.
  2. Save and reopen the task.
  3. Tap play to start a timer, or the + in Time Tracking to add time manually.

Still not seeing it?

  • Different project? Each project has its own fields. Add it to this project too.
  • Different name? Check for names such as Assets or Assigned to.
  • New-task form? Save and reopen the task to see more details.
  • Live Reminders list? Its fields are managed by the integration. Use a Tasks project for custom fields.
  • Collaborators missing? Check that you are signed in and the project uses Tasks Cloud.

Reviewed .