Quick verdict
Trello begins with the board. It is strong when cards, lists, workspaces, Power-Ups and team visibility are the centre of the job.
Tasks begins with the task. Dates, reminders, quick capture and Apple system features remain close, while any project can become a Kanban board when movement deserves a visual view.
If you want boards for everything, Trello is the clearer fit. If you want everyday tasks that can grow into a board, Tasks keeps the starting point lighter.
Sources checked: Trello guide, Trello automation and Tasks on the App Store.
Feature and workflow comparison
This table covers the decisions that usually change which app fits. For the underlying product detail, browse all 173 documented Tasks capabilities.
Scroll sideways to compare both products
| Question | Tasks | Trello |
|---|---|---|
| Capture | ||
| Fast personal task capture | Task-first capture | Cards are the primary unit |
| Structure | ||
| Projects, tasks and checklists | Projects, tasks and nested subtasks | Boards, cards and checklists |
| Custom workflow stages | Named statuses with completion meaning | Lists represent workflow stages |
| Custom fields | Project-specific task fields | Available on Standard plans and above |
| Views | ||
| Kanban board | Optional project view | Core product model |
| List view for everyday tasks | Compact task list | Table and card-oriented views |
| Saved cross-project filters | Smart Lists with grouping | Workspace views and filtering |
| Reminders | ||
| Recurring tasks | Fixed and completion-based | Recurring due dates and automation |
| Location reminders | Arrival and departure | No native location reminder |
| Task detail | ||
| Attachments | Images, PDFs and files | Card attachments |
| Collaboration | ||
| Assignments and comments | Shared project tasks | Members and card comments |
| Team workspaces and administration | Lightweight shared projects | Workspace-centric team controls |
| Focus | ||
| Task time tracking | Built-in timer and sessions | Usually added through Power-Ups |
| Automation | ||
| Workflow automation | Shortcuts actions and deep links | Built-in Butler automation |
| Apple system automation | Siri, Shortcuts, widgets and deep links | Platform app and automation support |
| Platforms | ||
| Web, Windows and Android | Apple platforms only | Broad cross-platform support |
| Price | ||
| Free plan | Free download with limits | Free workspace plan |
| Lifetime purchase | Tasks Plus lifetime option | Free and subscription plans |
Choose Tasks if…
- You want reminders and personal tasks beside Kanban
- You work mainly on Apple devices
- A project should switch between list and board
- You want project structure without workspace administration
Choose Trello if…
- Boards are the centre of every project
- Your team needs Web and broad platform access
- Power-Ups and organisation-wide workflows are important
- External partners already collaborate in Trello
Limitations worth knowing
Tasks is not a replacement for Trello's broad workspace, Power-Up and cross-platform ecosystem.
A sensible migration path
Recreate one Trello board as a Tasks project. Convert only active lists into statuses and archive stale cards before copying current work.
Sources and review date
Last reviewed .