Quick verdict
Todoist is built for reach: it runs across major platforms and connects to a broad integration ecosystem. That makes it a sensible choice when a task system has to follow a mixed-device team.
Tasks makes a different trade. It stays inside the Apple ecosystem and uses that focus for native controls, system automation and project structures that can vary from one project to another.
Choose based on the devices and workflow you actually have, not the longest feature checklist.
Sources checked: Todoist features, Todoist pricing and Tasks on the App Store.
Feature and workflow comparison
This table covers the decisions that usually change which app fits. For the underlying product detail, browse all 173 documented Tasks capabilities.
Scroll sideways to compare both products
| Question | Tasks | Todoist |
|---|---|---|
| Capture | ||
| Quick task capture | App, widgets, Siri and extensions | Quick Add across supported platforms |
| Natural-language dates | Recognised while typing | Natural-language Quick Add |
| Structure | ||
| Projects and subtasks | Folders, projects and nested tasks | Projects, sections and subtasks |
| Custom workflow statuses | Defined per project | Sections and board columns |
| Project-specific custom fields | Field layout varies by project | No equivalent custom-field system |
| Views | ||
| List and Kanban views | Both views per project | List and board layouts |
| Calendar view | Dated filters, not a full calendar | Calendar layout on eligible plans |
| Saved cross-project filters | Smart Lists with grouping | Custom filters |
| Reminders | ||
| Recurring tasks | Fixed and completion-based | Recurring dates |
| Location reminders | Arrival and departure | Not listed as a current Todoist feature |
| Task detail | ||
| Notes and file attachments | Text, images, PDFs and files | Descriptions, comments and files |
| Collaboration | ||
| Assignments and comments | Shared project tasks | Shared projects and workspaces |
| Organisation roles and team administration | Designed for lighter shared projects | Team workspaces, roles and controls |
| Focus | ||
| Task time tracking | Built-in timer and sessions | Available through integrations |
| Automation | ||
| Siri and Shortcuts | More than 50 App Intents | Apple integrations supported |
| Third-party integration marketplace | Apple automation is the focus | Broad integration directory |
| Platforms | ||
| iPhone, iPad, Mac and Watch | Native Apple-platform apps | Supported apps |
| Web, Windows and Android | Apple platforms only | Supported |
| Price | ||
| Lifetime purchase | Tasks Plus lifetime option | Free and subscription plans |
Choose Tasks if…
- Your devices are primarily Apple
- You want custom statuses and fields per project
- You prefer a lifetime-purchase option
- You want Apple Reminders sync and native system features
Choose Todoist if…
- You need Web, Windows or Android
- A broad integration marketplace is essential
- You need organisation-level team workspaces
- Your collaborators already use Todoist
Limitations worth knowing
Tasks has a narrower platform and integration surface. Todoist does not offer the same Apple-only depth or lifetime-purchase path.
A sensible migration path
There is no promised one-click Todoist importer here. Export a small project, recreate its real workflow in Tasks and verify dates, recurrence and assignments before moving the rest.
Sources and review date
Last reviewed .